Withdrawing from classes may have an effect on a student's financial aid. It is important for a student to consider withdrawing's ramifications before choosing to do so.
Financial aid (Federal/State/Institutional/Private) is awarded to the student with the assumption that they will attend school for the entire term. When the student withdraws, they may no longer be eligible for the full amount of funds that were originally awarded.
If a student withdraws before completing 60% of the term, the amount of financial aid earned must be determined. All unearned federal aid must be returned (cancelled from the student's account). The student will be notified in writing if any federal aid must be returned and their total amount owed to the university.
The amount of unearned aid is determined by a daily prorated ratio. Once the student has completed more than 60% of the term, they are considered to have earned all of their federal assistance they were scheduled to receive.
If you are considering withdrawal from the University, please contact Student Financial Services prior to completing the withdrawal process.
Download the Saint Martin's official unofficial withdrawal policy
Download the state grant repayment policy
To officially cease enrollment at Saint Martin’s University either during or at the end of a semester/enrollment period, the student must notify the registrar’s office of their departure via the online Withdrawal/Leave of Absence form. If you withdraw from courses before the Add/Drop deadline, the courses will not appear on your transcript. After the Add/Drop deadline, you may withdraw from courses until the Withdrawal deadline, and your transcript will indicate a "W" for each course. After this date, you will receive a letter grade. Only approved Medical Withdrawals are allowed after the Withdrawal deadline.
An unofficial withdrawal is when a student stops attending school and does not notify the school of his or her withdrawal. The following circumstances are classified as unofficial withdrawals:
In the event the university determines the student has unofficially withdrawn, the withdrawal date will be the last date of academic activity or if no consensus can be met it will be the midpoint of the payment period. In the event a student is considered to be an unofficial withdrawal, the student could be subject to a 50% or higher loss of aid eligibility that could result in an outstanding balance due.
Student Financial Services has 30 days in which to determine the amount of a student's federal aid was 'earned'* and 'unearned' as defined in federal regulations, and then return aid in the following order:
For additional information please see R2T4 policy
*Work-study wages earned are not included in the return of federal financial aid calculations.
If the student received grant aid from the State of Washington in the term they withdrew from, the amount that must be returned to the state is based on percentage of the term remaining.
If the last date of attendance occurs after 50% of the term, the state grant award is considered 100% earned and no state grant repayment is due.
Saint Martin's University state grant repayment policy »
Additional information on Saint Martin's refund policy
Student Financial Services will return institutionally funded aid based on the amount of tuition costs refunded to the student.
After reviewing the information above and consulting with Student Financial Services, if you want to withdraw before the withdrawal deadline (refer to the academic calendar for the exact date) fill out the form at the link below.
If you want to withdraw but the withdrawal deadline has passed (refer to the academic calendar for the exact date), consult with Student Financial Services and fill out the form below, which will be submitted to the Dean of Students and will be subject to review. Note you can only withdraw via this form if the withdrawal deadline has passed and if you receive approval from the Dean of Students.
The Office of Financial Aid awards student scholarships and financial aid packages, supports students completing their aid paperwork, and provides consultation on state and federal loans and grants as well as the FAFSA and WASFA.
Old Main 250
Endorsing the Catholic Benedictine values of faith, reason, service, and community, the Student Financial Services Center supports the mission of Saint Martin's University to empower students in their pursuit of learning and honors their sacredness as individuals as well as their families and our community in an efficient and caring professional manner. Student Financial Services handles tuition/fees and room/board billing and payments, payment plan information, student health insurance and sponsored billing for students using outside sources such as VA benefits, Tuition Assistance, International Sponsors and other sponsoring agencies.
Old Main 201B
The Center for Student Success is a hub for academic support and guidance. Peer tutors, Academic Advisors, and Disability Support Services team members are here to assist you.
Located in the Lower Level of O'Grady Library
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