Finance Office

What we do

The mission of the Finance Office is to provide quality customer service to all constituents of Saint Martin's University, to communicate clearly, effectively and respectfully to all constituents of Saint Martin's University and to practice responsible stewardship of University resources. Please let us know how we can be of help.

Contact Information

Heider Hall 151-155
510 Desmond Dr SE
Lacey, WA 98503

Related offices

Budget Office

Employee resources

Purchasing card limit FY24

Payroll services

We support our employees through ADP payroll services.
Through the ADP Workforce Now portal, employees can:

  • Submit your timecard
  • Review your paystubs
  • Check paid time off balance
  • Update personal information
  • Update tax and direct deposit information
University 990 tax formsAnnual financial reports
The Federal Form 990-Return of Organization from Income Tax is an annual reporting return that certain federally tax-exempt organizations must file with the IRS. It provides information on the filing organization's mission, programs, and finances.The Annual Financial Report is a formal record of the financial activities for Saint Martin's University. The financial report provides information about the financial position, performance and changes in the University's financial position.


Annual budget timeline
Budget communication plan
Budget office processes and procedures
Cash advance request: to be used when requesting advances for travel or special events. Remember that checks are only cut on Fridays, so plan ahead.
Department deposit formto be used for the deposit of all cash and checks daily. See deposit instructions for more detail.
Direct deposit (employee) - accounts payable: to be used for approval of direct deposit of reimbursements or payables through the accounts payable desk.
Direct deposit (vendor) - accounts payableto be used for approval of direct deposit of invoice payments through the accounts payable desk.
Event Pre-Approval Form – to be used when planning an event in FY24 to estimate cost and receive cabinet member approval. This should occur prior to purchases being made.
Expense reimbursement requestto be used after traveling for purchases made on behalf on Saint Martin's University.
Merchant card reader use agreement: to use the Office of Finance's card reader and iPad/equipment to conduct fundraising, selling, promoting, and/or extension activities consistent with Saint Martin's goals and missions.
Missing receipt affidavit: to be used when you have lost your receipt(s) and are requesting a reimbursement or submitting your credit card charges.
New vendor letter : to be used as a guide for new vendors. 
Policy 2 purchase cards (P card)to be used when purchasing low-value approved expenses that benefit Saint Martin's (the University).
Purchase Pre-Approval Form – to be used before making a purchase of over $500. Please include with your purchase request once invoices have been received to pay or with your expense reimbursement forms when you are submitting for reimbursement.
Purchase request: to be used when purchasing products from vendors or for I/C charges (e.g. for motorpool, ITS purchases and CRC paper orders).
Purchased services contract: to be used for hiring guest speakers, honorariums and temporary help. A W9 must be completed for all new hires and sent with the contract.
Travel Pre-Approval Form – to be used to seek approval for travel occurring on or before June 30, 2024. Please include with expense reimbursement forms, if applicable. Please include with your University P-Card statement, if applicable.
W9 form
W9 form (vendor): to be used for outside vendors requesting information from Saint Martin's.

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