Policy on withdrawal for national emergencies

Saint Martin's University is concerned about the integrity of our academic programs and the need to provide program flexibility and options for completion for our students who may be unexpectedly and involuntarily called away because of military duties or because the world situation is such that, if they are international students, they may be called home. Out of these concerns we have adopted the following policy.

There are two potential categories into which these students may fall:

Military students (on extension campuses)

  1. If withdrawal is during the first 1/4 of the term, no course credit shall be awarded, no grades shall be granted, and the term shall not be counted as a term of residence. Full refund of the student's payment toward tuition will be granted.
  2. If withdrawal is after the first 1/4 of the term and before the last 1/8 of the term, no course credit shall be awarded. The transcript or record shall note I (incomplete) for courses in progress at the time of activation, and the term may count as a term in residence. The agreement for completion must be worked out between the faculty member and the student, and will vary in accord with several factors, including the amount of time remaining in the term or semester, the subject matter, and the faculty member's advice. The agreement will be in writing as in regular incompletes. The student shall be offered a reasonable period of time to finish the incomplete, a term dependent upon the nature of the student's military service. If, due to the emergency, the military student is unable to finish within a year, he or she may be allowed to withdraw to preserve their military TA benefit. The tuition paid to the university by the student will not be refunded.
  3. If withdrawal is during the last 1/8 of the term, full course credit shall be awarded, grades attained at the time of withdrawal shall be granted, and the term shall count as a term of residence.

Students on the main campus (military and international)

  1. If withdrawal is during the first 1/4 of the semester, no course credit shall be awarded, no grades shall be granted, and the semester shall not be counted as a semester in residence. Full refund of the students payment toward tuition will be granted.
  2. If withdrawal is after the first 1/4 of the semester and before the last 1/8 of the semester no course credit shall be awarded. The transcript or records shall note I (incomplete) for courses in progress at the time of activation, and the semester may count as a semester of residence. The agreement for completion must be worked out between the faculty member and the student, and will vary in accord with several subject matter, and the faculty member's advice. The agreement will be in writing as in regular incompletes. The student shall be offered a reasonable period of time to finish the incomplete, a term dependent upon the nature of the student's military service or government policy. If, due to the emergency, the military student is unable to finish within a year, he or she may be allowed to withdraw to preserve their military TA benefit. The tuition paid to the university by the student will not be refunded.
  3. If withdrawal is during the last 1/8 of the semester, full course credit shall be awarded, grades attained at the time of withdrawal shall be granted, and the semester shall count as a semester of residence.

September 19, 2001

*Policy is subject to change at any time.