Related offices
Employee resources
Payroll services
We support our employees through ADP payroll services.
Through the ADP Workforce Now portal, employees can:
- Submit your timecard
- Review your paystubs
- Check paid time off balance
- Update personal information
- Update tax and direct deposit information
| University 990 tax forms | Annual financial reports |
|---|---|
| The Federal Form 990-Return of Organization from Income Tax is an annual reporting return that certain federally tax-exempt organizations must file with the IRS. It provides information on the filing organization's mission, programs, and finances. | The Annual Financial Report is a formal record of the financial activities for Saint Martin's University. The financial report provides information about the financial position, performance and changes in the University's financial position. |
|
Forms
| Annual budget timeline |
| Budget communication plan |
| Budget office processes and procedures |
| Cash advance request: to be used when requesting advances for travel or special events. Remember that checks are only cut on Fridays, so plan ahead. |
| Department deposit form: to be used for the deposit of all cash and checks daily. See deposit instructions for more detail. |
| Direct deposit (employee) - accounts payable: to be used for approval of direct deposit of reimbursements or payables through the accounts payable desk. |
| Direct deposit (vendor) - accounts payable: to be used for approval of direct deposit of invoice payments through the accounts payable desk. |
| Event Pre-Approval Form – to be used when planning an event in FY24 to estimate cost and receive cabinet member approval. This should occur prior to purchases being made. |
| Expense reimbursement request: to be used after traveling for purchases made on behalf on Saint Martin's University. |
| Merchant card reader use agreement: to use the Office of Finance's card reader and iPad/equipment to conduct fundraising, selling, promoting, and/or extension activities consistent with Saint Martin's goals and missions. |
| Missing receipt affidavit: to be used when you have lost your receipt(s) and are requesting a reimbursement or submitting your credit card charges. |
| New vendor letter : to be used as a guide for new vendors. |
| Policy 2 purchase cards (P card): to be used when purchasing low-value approved expenses that benefit Saint Martin's (the University). |
| Purchase Pre-Approval Form – to be used before making a purchase of over $500. Please include with your purchase request once invoices have been received to pay or with your expense reimbursement forms when you are submitting for reimbursement. |
| Purchase request: to be used when purchasing products from vendors or for I/C charges (e.g. for motorpool, ITS purchases and CRC paper orders). |
| Purchased services contract: to be used for hiring guest speakers, honorariums and temporary help. A W9 must be completed for all new hires and sent with the contract. |
| Travel Pre-Approval Form – to be used to seek approval for travel occurring on or before June 30, 2024. Please include with expense reimbursement forms, if applicable. Please include with your University P-Card statement, if applicable. |
| W9 form |
| W9 form (vendor): to be used for outside vendors requesting information from Saint Martin's. |
Additional resources
Departmental deposit instructions
Object codes and description
Travel policy
