In-person events 

All in-person events on Saint Martin’s University campus must adhere to the guidelines as issued by the Center for Disease Control (CDC) and Washington State Department of Health (WDOH) to mitigate the possible spread of COVID-19.

At least one COVID-19 Program Supervisor shall be present during every event to ensure masking and social distancing practices are enforced and practiced by all event attendees. Those hosting an event must monitor event attendees and be aware of changing restrictions as issued by the CDC or WDOH and adhere to said changes. If the guidelines indicate an event must cancel due to changing restrictions, the university or host(s) may do so without repercussions. 

Event requirements

To ensure the safety of all, the following conditions will apply for all in-person events, be they campus or community events:

Stay home if you are sick

Those exhibiting the following symptoms not attributable to another health condition or specific activity must stay home:

  • Cough 
  • Shortness of breath 
  • Muscle aches 
  • Sore throat
  • Chills and/or chills with bodily shaking
  • Headache 
  • Loss of taste or smell
  • Fever over 100.4F (to ensure event attendees do not have a fever, Saint Martin’s University will provide digital non-touch thermometers for event host(s) to check temperatures of incoming attendees)

Event capacity

All events must adhere to capacity limitations as mandated by the CDC and WDOH. As guidelines change, so too will capacity limits. Please be aware that the capacity limit includes those staffing or working the event. 

Event attendee contact information

Event attendee information must be retained for the purposes of assisting with contact tracing. To facilitate ease of communication, it is suggested a registration form be utilized to ensure the allowable number of attendees is not exceeded per CDC and WDOH guidelines and attendees can be easily reached should the need arise.

Proper social distancing

To ensure the safety of attendees, all unrelated attendees, event workers, and staff must remain six feet apart. Those who are immediate family members, housemates, designated caregivers, and romantic companions are excluded from this individual separation.

Face masks

Per CDC and WDOH guidelines, face masks must be worn inside any facility and when near others.

Cleaning and disinfecting

For external community members: Events in the Pavilion and Norman Worthington Conference Center will be cleaned by Event Services staff on a regular basis with special attention being placed on high touch spaces so as to ensure the safety of event attendees and staff.

Student groups: Cleaning supply kits from the Trautman Student Union Building (TUB) are available for student groups to check out for use for smaller gatherings.

Hand sanitizing stations

Hand sanitizing stations will be provided in facilities at main entrance and exit points but it is recommended event host(s) bring additional hand sanitizers which can be utilized by event host(s) and attendees at check-in points. 

Event layout

Event layouts have been carefully set up per CDC and WDOH guidelines to ensure proper social distancing and event attendee numbers. Please do not move tables or chairs as this will ensure the safety of all attending and compliance with the stated guidelines.

Catering

All refreshments must be provided by our exclusive, onsite caterer, Bon Appetit. All student bake-sales are suspended at this time.