Satisfactory Academic Progress Policy
When students accept financial aid, they also accept responsibility for
making Satisfactory Academic Progress (SAP). This progress is based on the
number of credits students enroll in per semester, their term and cumulative
grade point average(s) as well as the length of enrollment at Saint Martin's
University in additional to any transfer courses accepted by the university.
Please read all this information carefully.
You are responsible for understanding these
Students applying for financial assistance
must be in compliance with the SAP policies as a
condition of initial or continuing eligibility.
Financial aid will be denied to students who fail to
maintain Academic Progress as defined by the SAP Policy
(GPA, MTF, Credit Hours).
At the end of each term, a review will be made to
ensure compliance with the grade point average (GPA),
maximum time frame limit, and minimum credit hour
requirements of the policy.
First-time or returning aid applicants who have
previously attended Saint Martin's must also be in
compliance with the policy even though aid has not been
received during periods of prior attendance.
Undergraduate students must maintain a 2.0
Maximum Time Frame (MTF)
All terms, including summer, Running Start credits,
Advanced Placement (AP), or IB credits in which a
student is enrolled count toward the maximum time frame
and minimum credit hours completed requirement, even if
the student completely withdraws from the University.
Terms of enrollment in which no aid is received will
count towards the maximum time frame limit. This
includes transfer credit hours for which no aid was
received as well as Running Start credits, Advanced
Placement (AP), or IB credits.
Undergraduate students are allowed a maximum time of:
- 192 attempted credit hours
- 204 attempted credit hours for
Attempted credit hours
To be eligible for financial aid, you must complete
at least 67 percent of your overall attempted credits,
which includes any additional credits transferred to
Credits enrolled/Credits that must be completed:
- 12-15 credits: minimum of 12 credits
- 9-11 credits: minimum of nine
- 6-8 credits: minimum of six credits
- Five or less credits: minimum of all
Graduate students must maintain a 3.0 cumulative/term
Maximum time frame (MTF)
Maximum time frame requirements for individual degree
programs are outlined below:
- Master of Business Administration
(MBA): 54 attempted credit hours.
- Master of Arts in Counseling
Psychology (MAC): 72 attempted credit
- Master of Education (MED): 60
attempted credit hours.
- Master in Teaching (MIT)
Education: 92 attempted
- Secondary Education:
76 attempted credit
- Special Education:
110 attempted credit
- Master of Engineering Management
(MEM): 45 attempted credit hours.
- Master of Civil Engineering (MCE):
45 attempted credit hours.
Attempted credit hours
Graduate students are required to complete 67 percent
of the courses they originally enroll in. See above.
Satisfactory course completion/Pace to Degree (PTD) completion
Passing grades are courses with grades of: "A", "B",
"C", "D", "P" are considered passing for PTD
Unsatisfactory completion: "F", "I", "W", Audits or no grade are not
considered passing for PTD requirements.
Not for credit courses
Not for credit courses will count toward minimum credit hours completed
(not for credit and remedial courses will only be counted for one academic
year). Remedial credits are monitored by the SAP system.
Courses count once in the calculation of minimum hours completed.
Therefore, a repeat of an "A", "B", "C", or "P" will not count as additional
credits unless otherwise noted.
Students repeating a course in which an "I" was previously received will
not be funded.
Students repeating courses in which a "C-" or below was received can only
repeat the course once and be eligible for funding for that course.
Students repeating previously withdrawn "W" courses are only eligible for
funding one additional time for that course.
If you do not meet SAP requirements, you will be placed in warning status
for the next term of enrollment. If you are in warning status, you will be
eligible to receive available financial aid for one term. After your warning
term, disbursements may be delayed while your academic progress is reviewed.
If you do not achieve good standing by the end of your warning term, you
will be placed in suspended eligibility status.
Suspended eligibility status and appeals
Students placed in suspended status are not eligible to receive federal,
state or institutional financial aid. In addition, some alternative loan and
scholarship programs require students to be in good standing under SAP
If you are in suspended status, you may submit an appeal to the Office of
Student Financial Services, which documents special or unforeseen
circumstances that interfered with the completion of your coursework or in
meeting any other part of the policy.
Submitting an appeal
Appeals must be submitted by the mid-point of the term. Appeals submitted
after the deadline will be reviewed but late petitions may result in the
loss of funding for the term. If an appeal is approved, you will be placed
in Probation status and will be eligible to receive financial aid.
You may be required to submit an academic plan for each term of probation
status until you reach good standing. If you do not pass the credits an/or
earn the GPA given in the academic plan, you will be placed in suspended
All decisions by the Satisfactory Academic Progress Committee are
For more information see policy.