Damage deposits, cancellation fees, and refunds
Damage deposit
A refundable $200 damage deposit must be on file with the
Office of Student Accounts prior to the issuance of keys to the
room. No portion of the $200 deposit will be refunded if the
application is canceled more than 30 days from the date it is
signed; after August 1, regardless of the date signed; or if
requested more than 30 days after officially checking out of the
halls. A resident who does not check out in accordance with
the procedures described in the student handbook will be subject
to fines and/or forfeiture of all or part of his/her deposit.
After taking occupancy, if the applicant stays the entire
contract period and applies to return to the residence halls the
following academic year, his/her damage deposit will
automatically be carried over to the following academic year.
Deposit refunds: Room damage deposits may be refunded only on
written request to the Office of Housing and Residence Life. The
request for a refund must be received no later than 30 days
after a student officially stops living in the residence hall by
checking out or formally withdrawing the application.
The deposit will be refunded if:
- The resident follows the check-out policy
outlined in the student handbook.
- Room keys are properly checked in with the
Office of Housing and Residence Life.
- No damages or excess cleaning charges are
associated with the room upon check-out.
- The resident does not have an outstanding
balance on his/her account with the university.
- The student fulfills the housing contract
terms of residence and does not cancel his/her
reservation more than 30 days from the date it
is signed or after August 1.
Cancellation
A student who moves off campus without the approval of the
Office of Housing and Residence Life before the end of contract
period is responsible for the room payment for that period. A
student approved to withdraw from housing before the add/drop
deadline will forfeit his/her damage deposit and be prorated for
the number of days in residence. A student who withdraws from
housing after add/drop but within the first 30 days of the
semester will be charged a $300 cancellation fee, forfeit
his/her deposit, and be prorated for the number of days in
residence. Students who withdraw from the university or leave
housing after the 30th day of the semester receive no refund.
If the student withdraws for reasons of serious accident or
extended illness, a refund of remaining room charges may be
made. Additional exceptions to room charges for those leaving
the university may be recommended to the Office of Student
Accounts by the director of Housing and Residence Life. Students
leaving housing are responsible for cancelling their meal plans
in the Office of Student Accounts, and board charges will be
assessed at a daily rate and prorated based on the number of
days remaining in the semester.
Cancellation fee: A $300 cancellation fee will be assessed if
this contract is terminated after the university’s fall semester
add/drop