Employment opportunities

Position description

Position title: Transfer Admissions counselor

Reports to: Director of admissions

Position summary:

The transfer admission counselor is responsible for the outreach and recruitment of prospective students; review of applications for admission; communicating with and counseling students, family members, high school counselors, and others regarding all aspects of Saint Martin’s University, including the admissions process, financial aid, and students’ credentials; managing recruitment territories; and assisting senior staff with a variety of recruitment programs. The position is strongly focused on providing excellent follow through, customer service and communicating the educational opportunities available at Saint Martin’s University.

Mission and strategic plan:

Objective 3.1: Strategically increase enrollment through new students and retention of current students in a manner that does not diminish our ability to deliver a unique intimate experience or overtax our resources.

The mission of the Office of Admissions is to support the overall operation and mission of Saint Martin’s University by recruiting, admitting and enrolling qualified freshman and transfer students in sufficient numbers to support the Institution financially, and to enroll students who will benefit from the University’s blend of a classic liberal arts education with Catholic Benedictine beliefs and traditions.

The admissions counselor position supports the mission of the University and the strategic plan by contributing to the successful achievement of quantitative and qualitative admissions goals set by the director of admissions and the dean of enrollment management.

Level of supervision and supervisory responsibility:

General Direction: The employee carries out work assignments in accordance with the policies and objectives established by the supervisor. The employee plans and organizes the work, determines the work methods which will be employed and assists in determining priorities and deadlines. Completed work is reviewed in terms of the employee’s effectiveness in producing the expected results

Responsibilities and essential functions:

  • Travel to designated territories and develop an inquiry and applicant pool of transfer students from which the University can enroll a strong and diverse class of transfer students.
  • Present the University’s academic and support programs, transfer admission requirements and course equivalencies, and financial aid offerings. Maintain proactive communication with prospective students, families, community college counselors, and other community members.
  • Represent the University at college fairs, community college visits and other public forums to advance the mission of the college and its enrollment efforts.
  • Perform comprehensive file review of student applications for admission to Saint Martin’s University.
  • Contribute to research, development, implementation, and content of various social media initiatives.
  • Contribute to developing, reviewing, and distributing various forms of written and electronic communication to prospective students, families, community college counselors, and other community members.
  • Conduct on-campus personal interviews and small- and large-group meetings with prospective students, their families, school and community groups, other community members. This includes participation in on-campus recruitment events.
  • Perform other duties as assigned.


  • A strong commitment to ethical and sophisticated higher education institution admission practices.
  • Communicates effectively with department employees, prospective students and their families, and the public in one-to-one and group settings (gives instructions, information and responds to questions).
  • Demonstrates strong organizational skills for coordination and overall management of programs and projects.
  • Strong writing, communication, and interpersonal skills – including the ability to produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
  • Ability to regularly produce reports outlining strategies and assessing outcomes.
  • Effective public speaking skills for group presentations.
  • Commitment to utilizing social media.
  • Ability to work independently and as part of a team.
  • Working knowledge of computer functions including word processing applications, e-mail, PowerPoint, web/internet, spreadsheets, and how to navigate student information databases.
  • Read about, listen to, and observe specific situations and articulate appropriate responses, including directives affecting staff activities, budget expenditures, and the organization of materials and communications.
  • Must be capable of working in a stressful, deadline-specific work environment.
  • Must be self-motivated, energetic, flexible and creative.
  • Must be supportive of a Catholic, Benedictine philosophy of education and be able to articulate and support the University’s mission statement.

Minimum qualifications:

  • Bachelor’s degree from an accredited college or university.
  • Relevant experience with public speaking, writing, and content/data analysis.
  • Strong leadership, organizational, interpersonal and public speaking skills.
  • Working knowledge of computer and online software applications.
  • Experience with event planning is preferred.
  • Experience working with diverse populations is preferred.
  • Social media skills, including experience with Facebook and Twitter, are preferred.
  • Must successfully pass a criminal background check.
  • Current valid driver’s license and ownership of a vehicle is required (mileage reimbursed for university activities).
  • Flexibility to work evenings and weekends is required.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to be mobile campus wide for appropriate business needs.
  • Moves heavy objects (50 pounds or more) long distances (more than 20 feet).
  • Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
  • Reading, writing, speaking, hearing, standing, bending, sitting.
  • Learning and comprehending.
  • Requires visual concentration on detail.
  • Manual dexterity and precision required for keyboarding.
  • Must be able to sit for long periods at a time at a computer.
  • Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
  • Must be able to communicate effectively with people at all levels under stressful conditions.
  • This position requires travel to community colleges for scheduled visits and participation in college fairs and related events.
  • Must possess a standard driver's license and be prepared to operate a motor vehicle.

The principles of the Catholic Benedictine tradition, equal employment opportunity, and nondiscrimination are fundamental to the mission, goals, and objectives of Saint Martin’s University. The University does not discriminate in employment or in the delivery or administration of its educational programs, policies, scholarship and loan programs, athletic or other University programs on the basis of sex, sexual orientation, race, color, religion (except as a bona fide occupational qualification for certain select positions), marital status, national or ethnic origin, military or veteran status, age, or disability.

Students or employees with concerns or complaints about discrimination on the basis of sex in employment or an education program or activity, or any other inquiries related to the University's non-discrimination policy, may contact the following individual:

Cynthia Johnson
Director of Human Resources/Title IX Coordinator
5000 Abbey Way SE, Lacey WA 98503

Consistent with the requirements of Title IX of the Education Amendments of 1972 and the regulations adopted under that law, the University has designated the above individual as the University's Title IX Officer, responsible for coordinating the University's Title IX compliance. Individuals may also contact the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room 3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.