Position title: Director of Annual Giving
Reports to: Interim Vice President for Institutional
The Director of Annual Giving will oversee a systematic, timely,
creative, and comprehensive annual giving program that includes personal
solicitation, direct mail, e-solicitation, and a student-based phon-a-thon.
Such efforts will focus both on increasing gift revenue and increasing
alumni, parent and friend giving participation rates
Mission and strategic plan
The position of Director of Annual Giving supports the strategic
plan imperative to increase annual giving to $500,000 and build the
University’s base of supporters.
Level of supervision and supervisory responsibility
General Supervision: The employee carries out recurring assignments without
specific instruction. The supervisor intercedes and provides direction for only
new or unusual problems which involve deviations from normal policies,
procedures and work methods. The employee’s work is reviewed upon completion and
only periodically to verify compliance with policies and procedures.
Responsibilities and essential functions
General Annual Giving Management
- Create a systematic and comprehensive annual giving plan, with emphasis on
personal solicitation, direct mail, e-solicitation, and a student-based phon-a-thon.
Develop reports to illustrate fund raising progress in each of these areas, and
use to set future goals.
- While growing unrestricted gift revenue to $500,000, or more, begin
developing an affinity based giving model to include each of the University’s
colleges and schools, library, athletics, etc.
- Conceptualize all annual giving promotional materials and work closely with
marketing and communications on the execution of direct mail and e-solicitation
- Personally solicit and secure leadership gifts for the annual fund, with the
intent to move donors to higher levels of giving. Work closely with volunteers
and other staff, i.e. Institutional Advancement board committee chair, on
soliciting all Trustees and other VIP donors and prospects. Suggest potential
capital, endowment, and planned giving donors to the major gifts team as
- Develop systems to ensure the regular solicitation of donors for annual
scholarships and for tracking this process. Identify and secure new
opportunities for increased annual scholarship revenue.
- Maintain fiscal responsibility of the annual fund budget.
- Create and keep up to date (i.e. current best practices) all materials
relating to phon-a-thon.
- Execute and manage the student-based phon-a-thon including the recruitment,
training, and management of 25-35 student phon-a-thon staff.
- Develop reports to show fund raising progress and calling results, and use
to set future goals.
- Work with Office of Campus Life to develop and execute a student
- Work with Alumni Relations staff to coordinate the recruitment of class
committee members to encourage participation in Homecoming/Reunion Weekend and
annual giving. Develop a reunion giving program, which includes working with
volunteers, monitoring solicitation progress and results, and developing needed
support materials. In conjunction with the overall communication’s plan, create
solicitation material (letters, brochures, scripts, etc.) for volunteer
- With staff in the Office of Institutional Advancement, coordinate the
acknowledgement of annual giving donors including but not limited to annual
giving clubs, the annual donor report, gift receipts, etc.
- Ensure that appropriate gift and volunteer activities are properly entered
- Assist the Office of Institutional Advancement effort by helping with the
planning and execution of events and meetings.
- As a staff member and representative of the university, at all times
maintain high level of professional conduct.
- Bachelor's Degree.
- Three (3) years of direct annual giving experience, or related experience,
preferably in higher education.
- Practical knowledge of annual giving operations and an understanding of what
it takes to expand donor participation.
- Successful track record in the cultivation, solicitation and stewardship of
unrestricted leadership gifts preferred.
- Experience in the supervision of professional staff as well as the
supervision of volunteers/students for fundraising purposes.
- Knowledge of PowerCAMPUS database a plus.
- Must demonstrate proven track record of developing successful programs.
- Must be able to work nights (3 times a week) and weekends (twice a month)
for up to 26 weeks per year.
- Successfully pass a criminal background check.
- Understanding of direct mail, phonathon, electronic, and personal
- Focuse on results and desired outcomes and how best to achieve them.
Identify what needs to be done and proactively takes appropriate action.
- Influence others to achieve understanding, acceptance, and commitment to act
in support of ideas, programs, or causes.
- Organize multiple assignments to produce work products that are accurate,
thorough, and on time.
- Integrate various ideas, intentions, and information to form goals,
objectives, timelines, action plans, and solutions.
- Communicate information for the purpose of having others learn, understand,
and apply specific principles, techniques, or information.
- Effectively interview, hire, assign and direct work of student workers. Set
expectations, instruct, coach and identify training needs.
- Use critical thinking to develop and implement strategic direction for an
annual giving. This includes developing, planning, organizing, and administering
policies and procedures for Saint Martin’s University to ensure administrative
and operational objectives are met.
- Demonstrate strong and effective communication skills with constituents and
the public in a variety of settings, including face to face and telephone.
- Demonstrate effective and professional supervision of student staff and
- Demonstrate strong organizational and time management skills.
- Efficiently maintain and monitor annual giving budget.
- Demonstrate high energy level, self-motivation and self-directedness to design and complete complex projects.
- Demonstration of integrity, positive attitude, diplomacy, tact, courtesy and
a sense of humor.
- Ability to effectively produce written communication that is clear, concise
- Able to work in a stressful [high-paced] environment and effectively managing
multiple projects simultaneously.
- Able to work effectively and collaboratively with co-workers, colleagues
across the university, alumni and other volunteers.
- Able to travel sometimes on short notice. Able to work nights and weekend.
- Demonstrate support the University’s mission as a Catholic Benedictine
university and be able to articulate that mission.
The physical demands described here are representative of those that must be
met by an employee to successfully perform essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
- Moves objects (less than 20 pounds) long distances (more than 20 feet).
- Ability to be mobile campus wide for appropriate business needs.
- Operates a variety of standard office equipment requiring continuous or
repetitive arm-hand movements.
- Reading, writing, speaking, hearing, standing, bending, sitting.
- Learning and comprehending.
- Requires visual concentration on detail.
- Manual dexterity and precision required for keyboarding.
- Must be able to sit for long periods at a time at a computer.
- May occasionally be required to deal with distraught people.
- Must be able to concentrate on details and process complex information while
experiencing frequent interruptions.
- Must be able to communicate effectively with people at all levels under
The principles of the Catholic Benedictine tradition, equal
employment opportunity, and nondiscrimination are fundamental to the
mission, goals, and objectives of Saint Martin’s University. The
University does not discriminate in employment or in the delivery or
administration of its educational programs, policies, scholarship and
loan programs, athletic or other University programs on the basis of
sex, sexual orientation, race, color, religion (except as a bona fide
occupational qualification for certain select positions), marital
status, national or ethnic origin, military or veteran status, age, or
Students or employees with concerns or complaints about discrimination on the
basis of sex in employment or an education program or activity, or any other
inquiries related to the University's non-discrimination policy, may contact the
Director of Human Resources/Title IX Coordinator
5000 Abbey Way SE, Lacey WA 98503
Consistent with the requirements of Title IX of the Education Amendments of
1972 and the regulations adopted under that law, the University has designated
the above individual as the University's Title IX Officer, responsible for
coordinating the University's Title IX compliance. Individuals may also contact
the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room
3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.