Employment opportunities

Position description

Position title: Director of Annual Giving

Reports to: Interim Vice President for Institutional Advancement

Position summary:

The Director of Annual Giving will oversee a systematic, timely, creative, and comprehensive annual giving program that includes personal solicitation, direct mail, e-solicitation, and a student-based phon-a-thon. Such efforts will focus both on increasing gift revenue and increasing alumni, parent and friend giving participation rates

Mission and strategic plan

The position of Director of Annual Giving supports the strategic plan imperative to increase annual giving to $500,000 and build the University’s base of supporters.

Level of supervision and supervisory responsibility

General Supervision: The employee carries out recurring assignments without specific instruction. The supervisor intercedes and provides direction for only new or unusual problems which involve deviations from normal policies, procedures and work methods. The employee’s work is reviewed upon completion and only periodically to verify compliance with policies and procedures.

Responsibilities and essential functions

General Annual Giving Management

  • Create a systematic and comprehensive annual giving plan, with emphasis on personal solicitation, direct mail, e-solicitation, and a student-based phon-a-thon. Develop reports to illustrate fund raising progress in each of these areas, and use to set future goals.
  • While growing unrestricted gift revenue to $500,000, or more, begin developing an affinity based giving model to include each of the University’s colleges and schools, library, athletics, etc.
  • Conceptualize all annual giving promotional materials and work closely with marketing and communications on the execution of direct mail and e-solicitation efforts.
  • Personally solicit and secure leadership gifts for the annual fund, with the intent to move donors to higher levels of giving. Work closely with volunteers and other staff, i.e. Institutional Advancement board committee chair, on soliciting all Trustees and other VIP donors and prospects. Suggest potential capital, endowment, and planned giving donors to the major gifts team as appropriate.
  • Develop systems to ensure the regular solicitation of donors for annual scholarships and for tracking this process. Identify and secure new opportunities for increased annual scholarship revenue.
  • Maintain fiscal responsibility of the annual fund budget.

Phon-a-thon Management

  • Create and keep up to date (i.e. current best practices) all materials relating to phon-a-thon.
  • Execute and manage the student-based phon-a-thon including the recruitment, training, and management of 25-35 student phon-a-thon staff.
  • Develop reports to show fund raising progress and calling results, and use to set future goals.

Other Functions

  • Work with Office of Campus Life to develop and execute a student philanthropy program.
  • Work with Alumni Relations staff to coordinate the recruitment of class committee members to encourage participation in Homecoming/Reunion Weekend and annual giving. Develop a reunion giving program, which includes working with volunteers, monitoring solicitation progress and results, and developing needed support materials. In conjunction with the overall communication’s plan, create solicitation material (letters, brochures, scripts, etc.) for volunteer solicitations.
  • With staff in the Office of Institutional Advancement, coordinate the acknowledgement of annual giving donors including but not limited to annual giving clubs, the annual donor report, gift receipts, etc.
  • Ensure that appropriate gift and volunteer activities are properly entered into PowerCAMPUS.
  • Assist the Office of Institutional Advancement effort by helping with the planning and execution of events and meetings.
  • As a staff member and representative of the university, at all times maintain high level of professional conduct.


  • Bachelor's Degree.
  • Three (3) years of direct annual giving experience, or related experience, preferably in higher education.
  • Practical knowledge of annual giving operations and an understanding of what it takes to expand donor participation.
  • Successful track record in the cultivation, solicitation and stewardship of unrestricted leadership gifts preferred.
  • Experience in the supervision of professional staff as well as the supervision of volunteers/students for fundraising purposes.
  • Knowledge of PowerCAMPUS database a plus.
  • Must demonstrate proven track record of developing successful programs.
  • Must be able to work nights (3 times a week) and weekends (twice a month) for up to 26 weeks per year.
  • Successfully pass a criminal background check.


  • Understanding of direct mail, phonathon, electronic, and personal fundraising.
  • Focuse on results and desired outcomes and how best to achieve them. Identify what needs to be done and proactively takes appropriate action.
  • Influence others to achieve understanding, acceptance, and commitment to act in support of ideas, programs, or causes.
  • Organize multiple assignments to produce work products that are accurate, thorough, and on time.
  • Integrate various ideas, intentions, and information to form goals, objectives, timelines, action plans, and solutions.
  • Communicate information for the purpose of having others learn, understand, and apply specific principles, techniques, or information.
  • Effectively interview, hire, assign and direct work of student workers. Set expectations, instruct, coach and identify training needs.
  • Use critical thinking to develop and implement strategic direction for an annual giving. This includes developing, planning, organizing, and administering policies and procedures for Saint Martin’s University to ensure administrative and operational objectives are met.
  • Demonstrate strong and effective communication skills with constituents and the public in a variety of settings, including face to face and telephone.
  • Demonstrate effective and professional supervision of student staff and volunteers.
  • Demonstrate strong organizational and time management skills.
  • Efficiently maintain and monitor annual giving budget.
  • Demonstrate high energy level, self-motivation and self-directedness to design and complete complex projects.
  • Demonstration of integrity, positive attitude, diplomacy, tact, courtesy and a sense of humor.
  • Ability to effectively produce written communication that is clear, concise and accurate.
  • Able to work in a stressful [high-paced] environment and effectively managing multiple projects simultaneously.
  • Able to work effectively and collaboratively with co-workers, colleagues across the university, alumni and other volunteers.
  • Able to travel sometimes on short notice. Able to work nights and weekend.
  • Demonstrate support the University’s mission as a Catholic Benedictine university and be able to articulate that mission.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Moves objects (less than 20 pounds) long distances (more than 20 feet).
  • Ability to be mobile campus wide for appropriate business needs.
  • Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
  • Reading, writing, speaking, hearing, standing, bending, sitting.
  • Learning and comprehending.
  • Requires visual concentration on detail.
  • Manual dexterity and precision required for keyboarding.
  • Must be able to sit for long periods at a time at a computer.
  • May occasionally be required to deal with distraught people.
  • Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
  • Must be able to communicate effectively with people at all levels under stressful conditions.

The principles of the Catholic Benedictine tradition, equal employment opportunity, and nondiscrimination are fundamental to the mission, goals, and objectives of Saint Martin’s University. The University does not discriminate in employment or in the delivery or administration of its educational programs, policies, scholarship and loan programs, athletic or other University programs on the basis of sex, sexual orientation, race, color, religion (except as a bona fide occupational qualification for certain select positions), marital status, national or ethnic origin, military or veteran status, age, or disability.

Students or employees with concerns or complaints about discrimination on the basis of sex in employment or an education program or activity, or any other inquiries related to the University's non-discrimination policy, may contact the following individual:

Cynthia Johnson
Director of Human Resources/Title IX Coordinator
5000 Abbey Way SE, Lacey WA 98503

Consistent with the requirements of Title IX of the Education Amendments of 1972 and the regulations adopted under that law, the University has designated the above individual as the University's Title IX Officer, responsible for coordinating the University's Title IX compliance. Individuals may also contact the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room 3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.