Employment opportunities

Position description

Position title: Assistant Director of International Programs

Reports to: Director of International Programs

Position summary:

This position provides support to the Director of International Programs and Development (OIPD) in the overall administration and implementation of programs, policies and procedures pertaining to international students. The primary responsibilities include assisting the Director of OIPD with the management of the ESL program, cultural exchange programs, international undergraduate admissions, international student services, and the SEVIS database. The Assistant Director engages in interdepartmental collaboration to develop, implement, and assess educational programming for international students in the areas of campus safety, Title IX, and university policies and regulations. The Assistant Director also develops programming to promote the integration of domestic and international students.

Mission and strategic plan

The Assistant Director of International Programs provides administrative and executive support to the Director of OIPD in creating an environment for international students to thrive and to be successful. Through the interaction of faith, reason and service, international students will cultivate a sense of community – the Saint Martin’s community and a sense of well-being that will guide them in their journey beyond Saint Martin’s. The Assistant Director of International Programs position supports Saint Martin’s mission and Imperative 4.2.2 and 4.2.3.

Level of supervision and supervisory responsibility

General Direction: The employee carries out work assignments in accordance with the policies and objectives established by the supervisor. The employee plans and organizes the work, determines the work methods which will be employed and assists in determining priorities and deadlines. Completed work is reviewed in terms of the employee’s effectiveness in producing the expected results.

Responsibilities and Essential Functions

Program Management

  • Assist the Director of OIPD in implementing the goals, objectives and activities of OIPD.
  • Support OIPD staff and ESL instructors in providing assistance to international students. Train and oversee student workers serving as clerical support, cultural ambassadors, and academic liaisons.
  • Plan, coordinate and administer OIPD’s cultural, educational and professional exchange programs, serving as a liaison between OIPD and Saint Martin’s sister-universities in areas pertaining to exchange programs. Develop and manage the budgets of the exchange programs.
  • Assist the Director of OIPD with management of the ESL program, cultural exchange programs, international undergraduate admissions, international student services, and the SEVIS database. This assistances may include:

1. ESL program: Scheduling ESL courses, submitting ESL registration to the Registrar, administering the TOEFL test, creating adjunct contracts, coordinating ESL student course evaluations, mailing transcripts to partner universities, collecting ESL courses syllabi, coordinating billing and deposits, and assisting with the assessment and development of the ESL Program curriculum.

2. International admissions: Serving on the International Admissions Committee and collaborating with its members to ensure an efficient admissions workflow; assisting prospective students with the application process; planning and implementing campus visits for prospective students; assisting with the development and implementation of an inquiry response track.

3. International student services: Assessing the needs of international students and evaluating the effectiveness of OIPD services to international students; providing new students with airport pick-ups, residence hall check-in, emergency shopping, and a campus tour; assisting new students with obtaining ID cards, network access, a bank account, and a cell phone.

4. SEVIS database: Ensuring compliance of Department of Homeland Security (DHS) and United States Citizenship and Immigration Services (USCIS) regulations and utilizing the SEVIS system as it pertains to F-1 Students and J-1 Students and Scholars; serving as a Designated School Official (DSO) responsible for coordinating institutional compliance with federal regulations governing international students; serving as an Alternate Responsible Officer (ARO) for the J Exchange Visitor program.

Interdepartmental Collaboration

  • Communicates effectively to the university community the mission and activities of OIPD.
  • Collaborates with Campus Life, Residence Life and the Office of Intercultural Initiatives in planning cultural activities to promote the integration of domestic and international students.
  • Collaborates with the Office of Public Safety, Residence Life, and Counseling Center to ensure international students receive training in campus safety, sexual assault awareness, Title IX, and university policies and regulations.
  • Collaborates with the SMU Health Center to ensure that international students are in compliance with immunization requirements.
  • Collaborates with the Office of Student Financial Services to assist international students with checking their account balance, making payments, obtaining refunds, receiving invoices, and making international bank transfers.
  • Collaborates with the Office of Marketing and Communication to create new OIPD marketing materials, publications, promotion via social media, etc.
  • Performs other duties as assigned.

Minimum Qualifications

  • Three years of administrative support experience in a position covering human resource, strategic planning, organizational development and collaboration with all levels of the organization.
  • Must be familiar with human resources compliance and best practices.
  • Advanced experience with using office technology; word processing, spreadsheets, database and presentation software.
  • Experience coordinating events.
  • Experience in public speaking.
  • Successfully pass a criminal background check.
  • Must be supportive of a Catholic, Benedictine philosophy of education.

Preferred Qualifications

  • Experience with Great Plains/Dynamics and Power Campus.
  • Experience monitoring budgets.
  • Experience working in a higher education setting.


  • Knowledge of SEVIS and experience working with the United States Citizenship and Immigration Services laws and regulations.
  • Ensures SMU is in compliance with USCIS rules/regulations regarding F‐1 and J‐1 visa students/scholars.
  • Communicates orally with customer in a group setting (giving instructions, information and responds to questions) or via telephone.
  • Comprehends and makes inferences from written materials.
  • Produces written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
  • Ability to multi-task and work in a busy work environment.
  • Demonstrated experience successfully working with international students.
  • Strong verbal, written communication and organizational skills.
  • Familiarity with arranging international travel.
  • Ability to work with different constituencies in the University.
  • Ability to problem-solve and perform under time-pressured situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Moves objects (less than 20 pounds) long distances (more than 20 feet).
  • Ability to be mobile campus wide for appropriate business needs.
  • Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
  • Reading, writing, speaking, hearing, standing, bending, sitting.
  • Learning and comprehending.
  • Requires visual concentration on detail.
  • Manual dexterity and precision required for keyboarding.
  • Must be able to sit for long periods at a time at a computer.
  • May occasionally be required to deal with distraught people.
  • Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
  • Must be willing to drive a 12 passenger van to transport students/visitors to and from events, upon successful completion of SMU driving certification.
  • Must be able to communicate effectively with people at all levels under stressful conditions.

The principles of the Catholic Benedictine tradition, equal employment opportunity, and nondiscrimination are fundamental to the mission, goals, and objectives of Saint Martin’s University. The University does not discriminate in employment or in the delivery or administration of its educational programs, policies, scholarship and loan programs, athletic or other University programs on the basis of sex, sexual orientation, race, color, religion (except as a bona fide occupational qualification for certain select positions), marital status, national or ethnic origin, military or veteran status, age, or disability.

Students or employees with concerns or complaints about discrimination on the basis of sex in employment or an education program or activity, or any other inquiries related to the University's non-discrimination policy, may contact the following individual:

Cynthia Johnson
Director of Human Resources/Title IX Coordinator
5000 Abbey Way SE, Lacey WA 98503

Consistent with the requirements of Title IX of the Education Amendments of 1972 and the regulations adopted under that law, the University has designated the above individual as the University's Title IX Officer, responsible for coordinating the University's Title IX compliance. Individuals may also contact the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room 3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.