Position title: Assistant Director of International
Reports to: Director of International Programs
This position provides support to the Director of International Programs and
Development (OIPD) in the overall administration and implementation of programs,
policies and procedures pertaining to international students. The primary
responsibilities include assisting the Director of OIPD with the management of
the ESL program, cultural exchange programs, international undergraduate
admissions, international student services, and the SEVIS database. The
Assistant Director engages in interdepartmental collaboration to develop,
implement, and assess educational programming for international students in the
areas of campus safety, Title IX, and university policies and regulations. The
Assistant Director also develops programming to promote the integration of
domestic and international students.
Mission and strategic plan
The Assistant Director of International Programs provides administrative and
executive support to the Director of OIPD in creating an environment for
international students to thrive and to be successful. Through the interaction
of faith, reason and service, international students will cultivate a sense of
community – the Saint Martin’s community and a sense of well-being that will
guide them in their journey beyond Saint Martin’s. The Assistant Director of
International Programs position supports Saint Martin’s mission and Imperative
4.2.2 and 4.2.3.
Level of supervision and supervisory responsibility
General Direction: The employee carries out work assignments in accordance
with the policies and objectives established by the supervisor. The employee
plans and organizes the work, determines the work methods which will be employed
and assists in determining priorities and deadlines. Completed work is reviewed
in terms of the employee’s effectiveness in producing the expected results.
Responsibilities and Essential Functions
- Assist the Director of OIPD in implementing the goals, objectives and
activities of OIPD.
- Support OIPD staff and ESL instructors in providing assistance to
international students. Train and oversee student workers serving as clerical
support, cultural ambassadors, and academic liaisons.
- Plan, coordinate and administer OIPD’s cultural, educational and
professional exchange programs, serving as a liaison between OIPD and Saint
Martin’s sister-universities in areas pertaining to exchange programs. Develop
and manage the budgets of the exchange programs.
- Assist the Director of OIPD with management of the ESL program, cultural
exchange programs, international undergraduate admissions, international student
services, and the SEVIS database. This assistances may include:
1. ESL program: Scheduling ESL courses, submitting ESL registration to the
Registrar, administering the TOEFL test, creating adjunct contracts,
coordinating ESL student course evaluations, mailing transcripts to partner
universities, collecting ESL courses syllabi, coordinating billing and deposits,
and assisting with the assessment and development of the ESL Program curriculum.
2. International admissions: Serving on the International Admissions
Committee and collaborating with its members to ensure an efficient admissions
workflow; assisting prospective students with the application process; planning
and implementing campus visits for prospective students; assisting with the
development and implementation of an inquiry response track.
3. International student services: Assessing the needs of international
students and evaluating the effectiveness of OIPD services to international
students; providing new students with airport pick-ups, residence hall check-in,
emergency shopping, and a campus tour; assisting new students with obtaining ID
cards, network access, a bank account, and a cell phone.
4. SEVIS database: Ensuring compliance of Department of Homeland Security
(DHS) and United States Citizenship and Immigration Services (USCIS) regulations
and utilizing the SEVIS system as it pertains to F-1 Students and J-1 Students
and Scholars; serving as a Designated School Official (DSO) responsible for
coordinating institutional compliance with federal regulations governing
international students; serving as an Alternate Responsible Officer (ARO) for
the J Exchange Visitor program.
- Communicates effectively to the university community the mission and
activities of OIPD.
- Collaborates with Campus Life, Residence Life and the Office of
Intercultural Initiatives in planning cultural activities to promote the
integration of domestic and international students.
- Collaborates with the Office of Public Safety, Residence Life, and
Counseling Center to ensure international students receive training in campus
safety, sexual assault awareness, Title IX, and university policies and
- Collaborates with the SMU Health Center to ensure that international
students are in compliance with immunization requirements.
- Collaborates with the Office of Student Financial Services to assist
international students with checking their account balance, making payments,
obtaining refunds, receiving invoices, and making international bank transfers.
- Collaborates with the Office of Marketing and Communication to create new
OIPD marketing materials, publications, promotion via social media, etc.
- Performs other duties as assigned.
- Three years of administrative support experience in a position covering
human resource, strategic planning, organizational development and collaboration
with all levels of the organization.
- Must be familiar with human resources compliance and best practices.
- Advanced experience with using office technology; word processing,
spreadsheets, database and presentation software.
- Experience coordinating events.
- Experience in public speaking.
- Successfully pass a criminal background check.
- Must be supportive of a Catholic, Benedictine philosophy of education.
- Experience with Great Plains/Dynamics and Power Campus.
- Experience monitoring budgets.
- Experience working in a higher education setting.
- Knowledge of SEVIS and experience working with the United States Citizenship
and Immigration Services laws and regulations.
- Ensures SMU is in compliance with USCIS rules/regulations regarding F‐1 and
J‐1 visa students/scholars.
- Communicates orally with customer in a group setting (giving instructions,
information and responds to questions) or via telephone.
- Comprehends and makes inferences from written materials.
- Produces written documents with clearly organized thoughts using proper
sentence construction, punctuation and grammar.
- Ability to multi-task and work in a busy work environment.
- Demonstrated experience successfully working with international students.
- Strong verbal, written communication and organizational skills.
- Familiarity with arranging international travel.
- Ability to work with different constituencies in the University.
- Ability to problem-solve and perform under time-pressured situations.
The physical demands described here are representative of those that must be
met by an employee to successfully perform essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
- Moves objects (less than 20 pounds) long distances (more than 20 feet).
- Ability to be mobile campus wide for appropriate business needs.
- Operates a variety of standard office equipment requiring continuous or
repetitive arm-hand movements.
- Reading, writing, speaking, hearing, standing, bending, sitting.
- Learning and comprehending.
- Requires visual concentration on detail.
- Manual dexterity and precision required for keyboarding.
- Must be able to sit for long periods at a time at a computer.
- May occasionally be required to deal with distraught people.
- Must be able to concentrate on details and process complex information while
experiencing frequent interruptions.
- Must be willing to drive a 12 passenger van to transport students/visitors
to and from events, upon successful completion of SMU driving certification.
- Must be able to communicate effectively with people at all levels under
The principles of the Catholic Benedictine tradition, equal
employment opportunity, and nondiscrimination are fundamental to the
mission, goals, and objectives of Saint Martin’s University. The
University does not discriminate in employment or in the delivery or
administration of its educational programs, policies, scholarship and
loan programs, athletic or other University programs on the basis of
sex, sexual orientation, race, color, religion (except as a bona fide
occupational qualification for certain select positions), marital
status, national or ethnic origin, military or veteran status, age, or
Students or employees with concerns or complaints about discrimination on the
basis of sex in employment or an education program or activity, or any other
inquiries related to the University's non-discrimination policy, may contact the
Director of Human Resources/Title IX Coordinator
5000 Abbey Way SE, Lacey WA 98503
Consistent with the requirements of Title IX of the Education Amendments of
1972 and the regulations adopted under that law, the University has designated
the above individual as the University's Title IX Officer, responsible for
coordinating the University's Title IX compliance. Individuals may also contact
the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room
3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.