Closing date: December 7, 2012
Position title: Administrative assistant III
(temporary 1 year)
This position provides administrative support to the Offices of Graduate Studies.
This position is the first point of contact, in person and by telephone, for current
and prospective students, university faculty and staff and the public and is
responsible for general clerical and office support duties for the Office of Graduate
Studies. Duties include the preparation and maintenance of student and applicant files,
database maintenance, data entry, processing of student inquiries, support for events
and workshops, support of recruitment efforts, and execution of the acceptance
process/procedures for potential candidates to all graduate programs. Also provides
front desk support to the Office of Extended Learning which shares office space.
(See job description)
- Associates degree preferred.
- Two (2) years of experience in an office setting. Experience working in a university or
college setting preferred.
- Skilled proficiency with Microsoft Word, Excel, Access. PowerPoint, and html. Knowledge of
Adobe CS graphic design software and scripting skills preferred.
- Possession of a valid driver's license.
- Successfully pass a criminal background check.
To be considered for this position, applicants must submit the
following to human resources (firstname.lastname@example.org):
- Application of employment.
(MS Word Version)
- Cover letter specifying interest and
how their background has prepared them
for this position.
- Current resume.
- Brief statement which highlights how
your work experience and background will
contribute to the Catholic Benedictine
philosophy of education. To better
understand the Catholic, Benedictine
Values in an Educational Environment,"
we are providing a link to a well
written article on the subject:
- Copies of transcripts indicating
degree confirmation. Official
transcripts will be required of the
- If you are contacted for an
interview, we also will require your
authorization to order a background
check before any employment offer can be
finalized. Please print the
background check authorization
form and bring it with you to the
The principles of the Catholic Benedictine tradition, equal
employment opportunity, and nondiscrimination are fundamental to the
mission, goals, and objectives of Saint Martin’s University. The
University does not discriminate in employment or in the delivery or
administration of its educational programs, policies, scholarship and
loan programs, athletic or other University programs on the basis of
sex, sexual orientation, race, color, religion (except as a bona fide
occupational qualification for certain select positions), marital
status, national or ethnic origin, military or veteran status, age, or
Students or employees with concerns or complaints about discrimination on the
basis of sex in employment or an education program or activity, or any other
inquiries related to the University's non-discrimination policy, may contact the
Director of Human Resources/Title IX Coordinator
5000 Abbey Way SE, Lacey WA 98503
Consistent with the requirements of Title IX of the Education Amendments of
1972 and the regulations adopted under that law, the University has designated
the above individual as the University's Title IX Officer, responsible for
coordinating the University's Title IX compliance. Individuals may also contact
the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room
3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.