Employment opportunities

Position announcement

Closing date: April 8, 2014.  Application packets must be submitted to the Office of Human Resources.

Position title: Administrative Assistant for Graduate Studies (1 Year Temporary)

Position summary

This position provides administrative support to the Offices of Graduate Studies. This position is the first point of contact, in person and by telephone, for current and prospective students, university faculty and staff and the public and is responsible for general clerical and office support duties for the Office of Graduate Studies. Duties include the preparation and maintenance of student and applicant files, database maintenance, data entry, processing of student inquiries, support for events and workshops, support of recruitment efforts, and execution of the acceptance process/procedures for potential candidates to all graduate programs. Also provides front desk support to the Office of Extended Learning which shares office space. (See job description)

Minimum qualifications

  • Associate degree preferred.
  • Two (2) years of experience working in an office setting. Experience working in a university or college setting preferred.
  • Skilled proficiency with Microsoft Word, Excel, Access, PowerPoint, and HTML.
  • Knowledge of Adobe CS graphic design software and scripting skills preferred.
  • Possession of a valid driver’s license.
  • Successfully pass a criminal background check.
  • Must be supportive of a Catholic, Benedictine philosophy of education.

Application procedures:

To be considered for this position, applicants must submit the following to human resources (hro@stmartin.edu):

  • Application of employment. (PDF Version) (MS Word Version)
  • Cover letter specifying interest and how their background has prepared you for this position.
  • Current resume.
  • Brief statement which highlights how your work experience and background will contribute to the Catholic Benedictine philosophy of education.  To better understand the Catholic, Benedictine Values in an Educational Environment," we are providing a link to a well written article on the subject: http://www.osb.org/acad/benval1.html.
  • Copies of transcripts indicating degree confirmation. Official transcripts will be required of the successful candidate
  • .
  • If you are contacted for an interview, we also will require your authorization to order a background check before any employment offer can be finalized. Please print the background check authorization form and bring it with you to the interview.

The principles of the Catholic Benedictine tradition, equal employment opportunity, and nondiscrimination are fundamental to the mission, goals, and objectives of Saint Martin’s University. The University does not discriminate in employment or in the delivery or administration of its educational programs, policies, scholarship and loan programs, athletic or other University programs on the basis of sex, sexual orientation, race, color, religion (except as a bona fide occupational qualification for certain select positions), marital status, national or ethnic origin, military or veteran status, age, or disability.

Students or employees with concerns or complaints about discrimination on the basis of sex in employment or an education program or activity, or any other inquiries related to the University's non-discrimination policy, may contact the following individual:

Cynthia Johnson
Director of Human Resources/Title IX Coordinator
5000 Abbey Way SE, Lacey WA 98503
360-491-4700
CJohnson@stmartin.edu

Consistent with the requirements of Title IX of the Education Amendments of 1972 and the regulations adopted under that law, the University has designated the above individual as the University's Title IX Officer, responsible for coordinating the University's Title IX compliance. Individuals may also contact the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room 3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.