Employment opportunities

Position description

Position title: Bookkeeper - Temporary (full-time) with the possibility of becoming a regular full-time position

Reports to: St. Martin's Abbey Treasurer

Position summary:

Full charge bookkeeper for a Roman Catholic men’s Benedictine monastic community. This position handles all aspects of the bookkeeping, accounting and fiscal record keeping. This position will also have opportunities to interface with the associated Saint Martin’s University and outside entities in terms of related fiscal matters.

Mission and strategic plan

The St. Martin’s Abbey bookkeeper, in concert with the Treasurer and Associate Treasurer, serves the monastic community through accurate and honest accounting for the goods and services the community employs in its monastic mission of Ora et Labora (prayer and work) both in terms of Saint Martin’s University, its primary apostolate, and its various off-campus ministries.

Level of supervision and supervisory responsibility

While the abbey bookkeeper’s primary responsibility is the day to day accounting for the abbey, there are occasions where the Treasurer and Associate Treasurer will assign additional tasks as required and will provide instruction as to the various accounting processes peculiar to a non-profit, religious community such as St. Martin’s Abbey.

The abbot and monks, especially those placed in care of various budgetary departments, will approach this position to turn in or receive monies as directed. A facility for engaging men dedicated to God with both respect and yet ease is a must. Absolute discretion about matters related to monastic life and business is required.

The abbey and university have a variety of financial connections that involve both accounts payable and accounts receivable transactions. Communications regarding these matters will be accurate and efficient. All non-university related matters of abbey concerns are strictly proprietary and shall not be disseminated in any form (e.g. written, spoken, or electronic) to university personnel save at the sole direction of the Abbot, Treasurer or Associate Treasurer.

This position will also interact with a variety of outside entities, both private and governmental. Strict attention to the timely deposit of assets, payment of bills and the submission of forms is required. At all times, it is incumbent on this position to safeguard the welfare, reputation and assets of St. Martin’s Abbey and its members.

This position must follow all abbey/university policies as well as the WISHA requirements.

Responsibilities and essential functions

  • Full cycle Accounts Payable/Receivable
  • Banking
  • Multiple bank and investment reconciliations and record keeping
  • General Ledger
  • Fixed assets and depreciation
  • Verification and validation of financial data
  • Prevent, rectify or report errors made while recording, posting or balancing in any account
  • Timely creation of monthly reconciliations and reports and year end audit-ready reports
  • Active participation in the yearly audit
  • Oversight of multiple clients’ health insurance claims
  • Clerical
  • Maintain past accounting records of the company
  • Perform special projects, functions and research as directed
  • Interacting with a number of budget control persons
  • Maintain stated office hours
  • Maintenance of accurate records of all financial activities
  • Implement and maintain internal controls
  • Must be able to operate in accord with the Catholic, Benedictine values of St. Martin’s Abbey

Qualifications

  • Five years of experience as a bookkeeper
  • Working knowledge of accrual basis accounting practices
  • Proficiency with Microsoft Office Suite (Word, Excel and Outlook)
  • Experience with accounting software
  • Excellent written and oral communication skills
  • Detail oriented with follow through ability, expediency and proficiency
  • Successfully pass a criminal background check.

Preferred qualifications

  • Bachelor’s degree in accounting or equivalent experience
  • Non-profit experience
  • Understanding of fund accounting
  • Experience using Microsoft Dynamics Great Plains preferred
  • AIPB Certification preferred

Competencies

  • Ability to strictly maintain highly confidential information
  • Excellent written and oral communication skills
  • Detail oriented with follow through ability, expediency and proficiency
  • Ability to function in a non-smoking environment
  • Proven interpersonal skills
  • Ability to work independently and within established policies
  • Demonstrates acceptance of the department and University initiatives to support Benedictine Values.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to lift and carry up to 40 pounds
  • Ability to be mobile campus wide
  • Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
  • Reading, writing, speaking, hearing, standing, bending, sitting.
  • Learning and comprehending.
  • Requires visual concentration on detail.
  • Manual dexterity and precision
  • Must be able to concentrate on details and process complex information while experiencing frequent interruptions.

The principles of the Catholic Benedictine tradition, equal employment opportunity, and nondiscrimination are fundamental to the mission, goals, and objectives of Saint Martin’s University. The University does not discriminate in employment or in the delivery or administration of its educational programs, policies, scholarship and loan programs, athletic or other University programs on the basis of sex, sexual orientation, race, color, religion (except as a bona fide occupational qualification for certain select positions), marital status, national or ethnic origin, military or veteran status, age, or disability.

Students or employees with concerns or complaints about discrimination on the basis of sex in employment or an education program or activity, or any other inquiries related to the University's non-discrimination policy, may contact the following individual:

Cynthia Johnson
Director of Human Resources/Title IX Coordinator
5000 Abbey Way SE, Lacey WA 98503
360-491-4700
CJohnson@stmartin.edu

Consistent with the requirements of Title IX of the Education Amendments of 1972 and the regulations adopted under that law, the University has designated the above individual as the University's Title IX Officer, responsible for coordinating the University's Title IX compliance. Individuals may also contact the Office for Civil Rights, U.S. Department of Education, 915 2nd Avenue, Room 3310 Seattle, WA 98174-1099, Telephone: (206) 220-7900, TDD: (206) 220-7907.