Satisfactory academic progress policy

Satisfactory academic progress: The Office of Financial Aid must monitor satisfactory academic progress (SAP) for all students receiving financial aid (federal, state and/or institutional) from the University. This process is separate from the academic progress that is monitored by the Academic Standards Committee. To remain eligible to receive financial aid, all financial aid recipients must meet two requirements: a quantitative measure or number of credits earned and a qualitative measure or cumulative grade point average (GPA) each measurement period.

Satisfactory academic progress is reviewed for all students at the conclusion of spring semester each year. Students placed upon probationary status for financial aid will have their progress reviewed at the end of fall semester. Extension campus students will be reviewed on the same schedule, terms 1 and 2 comprising fall semester and terms 3 and 4 comprising spring semester.

Undergraduate students:

1. After the completion of two semesters, students must maintain a cumulative grade point average of 2.00 or higher
2. Students must complete, with a passing grade, at least 66 percent of all courses attempted. (When calculating the percentage of courses attempted, all credit-bearing courses take at Saint Martin's University are considered, regardless of change of major. Students wishing to calculate their percentage of courses attempted may review their transcript through Self Service (transcripts). The calculation is as follows: earned credits divided by attempted credits. Attempted credits included classes which a student may receive an F, W (withdrawn), I (incomplete) or V (vanished)
3. An undergraduate student may not exceed 192 attempted credits.

Please be advised that the Washington State Need Grant has its own satisfactory academic progress which will be reviewed at the beginning of each semester prior to disbursement.

1. Washington State Need Grant recipients must have completed no more that 125 percent of the maximum length of their program credits (160 credits) in order to remain eligible for SNG.
2. To meet minimum satisfactory progress standards, Washington State Need Grant recipients must complete at least one half of the original amount of credits for which the aid was calculated and Disbursed.

Some sources of financial aid have separate SAP requirements that differ from the SAP policy at Saint Martin's. Inquire with the Office of Financial Aid if you believe this may affect your financial aid now or in the future.

Graduate students:

1. After the completion of two semesters, students must maintain a cumulative grade point average of 3.00 or higher.
2. Students must complete, with a passing grade, at least 66 percent of all courses attempted.
   (When calculating the percentage of courses attempted, all credit-bearing courses taken at Saint Martin's University are considered, regardless of change of major. Students wishing to calculate their percentage of courses attempted may review their transcript through Self Service (transcripts). The calculation is as follows: Earned Credits divided by Attempted Credits. Attempted Credits included classes which a student may receive an F, W (withdrawn), I (incomplete) or V (vanished).

Satisfactory academic progress appeal process: Students who fail to maintain satisfactory academic progress will be denied financial aid by Saint Martin's University. Students have the right to appeal this decision in writing. Appeals will be reviewed by the Financial Aid Appeals Committee for reconsideration based on extenuating circumstances presented by the student. Decisions by this committee will be considered final. You may obtain a complete outline of the SAP policy and appeal process in the Office of Financial Aid.

Zero credits earned: Students who earned zero credits ( all grades of F or a combination of F, W- withdrawn, V- vanished and I- incomplete) during a semester are subject to the return of 50 percent of their federal aid. The college assumes the student has ceased participation in academic activities at the midpoint in the semester. The student will be responsible for any balance from the loss of funding.