Billing statements are currently mailed out the first week of the month. Students can view their account activity in "real time" through their Self-Service account.
Student Financial Services is excited to announce that we will soon be going paperless with no paper statements being mailed. An email will be sent once that process goes live. Please check your statement in Self-Service regularly and contact us with any questions.
Saint Martin's payment policy and due dates
- All payments and/or arrangements are due one week (five business days) prior to the start of the term or no later than the first day of the semester/term if registration occurs after this deadline to avoid late charges or holds on the account.
This is referred to as Payment Validation and this form is required prior to the start of the semester/term.
- Balances must be cleared by the end of each semester to register for a new term
- Financial aid recipients must have all required aid documents submitted to the Office of Financial Aid prior to the start of the semester/term.
- Payment plans are available for students with accounts in good standing. See payment plan information below.
- Chapter 33 Post-9/11 VA benefits are not considered financial aid for purposes of calculating the balance due to the institution.
Payment options
Type of payments accepted
Payments may be made by cash, check, money order or traveler's checks either in person in Student Financial Services or by mail.
Credit/debit cards: Visa, MasterCard, Discover and American Express credit card payments are accepted online only through the student’s Self-Service Account. Please be aware that a convenience fee applies to payments made by credit/debit card. Credit/debit card payments cannot be accepted in person, by phone, email, mail or fax. Electronic check payment (e-check) option is also available online through the student's Self-Service account. E-check payments are free.
Aid disbursement and refunds
Aid is disbursed and posted to the individual student account after the published add/drop period each semester. Should a student receive funds in excess of their balance, the Student Financial Services Center will issue a refund for the credit due the student or parent depending on the type of funding.
Credit balances are reviewed weekly to determine student refund eligibility. Refunds are processed on a weekly basis for eligible students from a credit report generated from PowerCAMPUS. This ensures timely refunding of any potential Title IV credit balances.
Refunds to students are processed through BankMobile Disbursements, a technology solution, powered by BMTX, Inc. (see information below) or via SMU check depending on the option selected by the student. Students authorizing BMTX, Inc. for their refund but have not set up a preference with BankMobile Disbursements, a technology solution, powered by BMTX, Inc., will have their refund default to an SMU check to avoid delays in receiving an eligible refund.
Refunds to parents are processed by check directly from the University. International student refunds that have not selected a refund preference will have refunds processed by SMU check or wire transfer if information is provided.
Refunds to third party payers are processed by check directly from the University or by EFT based on agreement.
To have your aid disbursed, you must have been awarded aid, not have any holds on your aid, if you are borrowing loans have completed required entrance counseling and signed promissory notes, and are registered for the minimum required credits.
Student refunds with BankMobile Disbursements
Saint Martin’s University students may select to have their refund processed with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit the BankMobile Disbursements website for more information.
Click here to view our contract.
Students must authorize Saint Martin's University to send their ID# and address information to BMTX, Inc. To provide consent, go to your Self Service account and to the Consents & Reports tab. Contact Student Financial Services at accounts@stmartin.edu with any questions.
Students expecting a credit balance may be eligible for book vouchers or an emergency loan. See below for details.
Military Tuition Assistance schedule for returning unearned TA
(TA return policy only for service members using military tuition assistance)
The Department of Defense requires that schools return any unearned TA funds on a proportional basis through at least the 60% completion portion of the course regardless of the reason for withdrawal. Any unearned funds returned go directly to the military service and not to the service member. Any adjustments to TA funds may leave a balance to the school. This unpaid balance is the responsibility of the student.
Refund percentage based on drop or withdrawal date
Spring 2024: Main campus and JBLM or extended learning programs with 16-week sessions from January 8 to May 3.
| Date of drop or withdrawal* | Percent of tuition charges dropped |
|---|---|
| Prior to January 8 | 100 percent |
| From January 8 to January 19 | 100 percent |
| From January 20 to January 26 | 75 percent |
| From January 27 to February 2 | 50 percent |
| From February 3 to February 9 | 25 percent |
| After September 29 | No charges dropped |
* The last day to add a class for the 16-week sessions is January 12. January 19 is the last day to have 100 percent of tuition charges dropped for these 16-week sessions.
***8-week sessions have a shorter drop period. Contact Student Financial Services if you have questions about drop dates for those sessions.***
Refunds are determined by the date the withdrawal or drop form is received in the records office and not the date it is signed by the student and/or advisor or instructor. Please pay close attention to dates and deadlines.
Financial aid recipients should be aware that changes in your enrollment could affect your aid.