Saints Search Tips and FAQ

Is there a short introduction to Saints Search?


How do I find a book in the O'Grady Library?


How do I find an ebook in Saints Search?


What's the difference between the "View It" and "Get It" in my search results?


View It is for online resources and Get It for physical ones. These tabs allow you to either view the resource online or, for physical items, tell you where to find or request it.

View It is visible if the full-text is available online for a particular item. Clicking on View It opens the View It tab, which will have links to full-text. Full-text is typically restricted to Saint Martin’s students, faculty, staff, and members of the Abbey. When accessing from off-campus, you will be asked to enter your network/email username and password.



Get It is visible when the item is a physical book, video, journal, or the like. For items owned by Saint Martin’s, the Get It tab will show the location, call number, loan period, and availability (whether it is in place on the shelf or checked out). There is also a link to Request the item from Summit (in case it is checked out). If the item is not owned by Saint Martin’s—no green dot indicating Available—the Get It tab will provide a link to Summit or ILLiad, so that you can request it. You must be logged in to see the loan period or the Summit link.

How do I know if a book or video is available through Summit?

Select “Articles, books, and more” to search simultaneously for items available from Saint Martin’s and Summit. If a book or video is available from Summit, you will typically see a yellow indicator.



You should also see the "Request item from Summit" link in the Get It tab. That will open the Summit record, where you can request it and/or confirm availability at Summit libraries. Note that you must be logged into Saints Search to see the Summit link.

What do the green, yellow and gray dots in front of the search results mean?


  • Green
    An electronic item that is immediately available full-text (click on the "View It" tab to access) OR a physical item available to check out from the O'Grady collection.
  • Yellow
    A physical item that can be requested via a Summit Borrowing request. Click the "Get It" tab.  If you are logged into your account, you should see a "Request item from Summit" link.
  • Gray
    When a gray dot appears next to a result, it generally means that it is not available full-text and is typically not available through Summit. These items can usually be ordered through ILLIAD (interlibrary loan) by clicking on the "Get it" tab.

How do I get a book from the Abbey Library?


When you have located a book that says “Available at Abbey Library,” click Get It. If you are not signed into Saints Search, you will need to do so (Click Sign-in for more options). Then click Request Item and complete the form.

The material type and terms of use will be filled in and there will be no other options unless Saint Martin’s owns multiple items in different locations (e.g., one in the stacks that lends until the end of the semester and one on reserve that lends for only three hours). You must select a Pickup Location, and it must be O’Grady Library (not Abbey, not Resource Sharing library). The “Not Needed After” date and the comment field are optional. Click request and you will receive an email when the item has been delivered from the Abbey Library to the circulation desk at O’Grady, where you can pick it up.

I have found several books held by Saint Martin's in Saints Search. How do I make sure they are available when I drive to campus?


You can request the books through Saints Search and O’Grady Library staff will find them, put them on the circulation hold shelf with your name, and email you when they are ready for you to pick them up. This service is available to all students and faculty, whether on-campus or not. Requests can be made for circulating materials in both the O’Grady Library and the Abbey Library. This does not include Special Collections materials, reference books, and reserves.

Known issues as of February 13th, 2014


  • Renewing items in "My Account"
    • Currently, when viewing your "My Account" to see what items are checked out, the status will say "Renewable". With the new loan rules extending loans to end of term for most St. Martin's patrons, there are no renewals. An error message will say the renewal has failed. We anticipate a fix for this issue late March 2014.
  • Requesting a book from Special Collections fails with the message: "Sorry, your request failed. Please contact the library (360-486-8802 or email circulation)."
    • This is a configuration issue that we are working on. Special Collections materials can only be used in the Special Collections Consultation Room, and you must first schedule an appointment with Fr Peter, our Special Collections Librarian and Archivist.
    • Fr Peter is typically available Monday – Thursday 1:00 pm – 4:30 pm.
      Email: fr_peter@stmartin.edu | Phone: (360) 486-8828

How many items can I check out?


Saint Martin's faculty, students and staff can have up to 200 items checked out to their library records.

Community patrons may have up to five books checked out at a time.

How long can I check out books, media, equipment, etc?


Saint Martin's faculty, staff and students

  • O'Grady books, CDs, cassettes and kits: full semester/term
  • O'Grady videos and media equipment: 6 days
  • Laptop computers: same day check out. The laptop must be returned by closing the same day it is checked out
  • Summit books: 6 weeks
  • Summit videos: 6 days
  • Interlibrary loan items: determined by the lending library, but typically 4 weeks
  • Reserve items: either 3 hours or 3 days depending on the faculty/class
  • Study/media rooms: 3 hours

Community patrons (monk card holders) may check books out for up to two weeks.

Can I renew library material (books, media, etc)?


  • There are no renewals for items checked out to students, staff and community members.
  • Faculty receive one auto-renewal for O'Grady Library items checked out to their records.
  • Summit items are not renewable.
  • Renewals can be requested for interlibrary loan items, but are not guaranteed and are completely dependent on the lending library.

How do I add money to my print account?


Money is added to your printing account via print cards, purchased at the O'Grady circulation desk or the Computer Resource Center (CRC) in Old Main 350. Print cards are sold in increments of $2, $5, and $10. All print card purchases are final.

Directions for adding the print card to your account [pdf]

What forms of payment does the library accept?


The O'Grady circulation desk accepts all major credit cards, checks and cash.

What can community members check out?


Community members with a monk card can check out O'Grady and Abbey books (up to five items for six weeks with no renewal). Community members do not have access to media, media equipment or study rooms.

What equipment is available for checkout?

  • Laptops
  • Digital Cameras and Camcorders
  • Tripods
  • Digital Voice Recorders
  • Wireless Microphones
  • CD/Cassette Players
  • Graphing Calculators
  • Headphones

Do I need training to check out equipment?

At present, only the digital camcorders require training for use. If you'd like to make an appointment, please contact the technology coordinator, Erik Gregory.

  • Phone: 360-486-8811
  • Email: egregory@stmartin.edu

How long is the lending period for equipment?

The lending period is 6 days for all technology items except for laptops, which are due back on the same day they're checked out.

How do I get Windows, Microsoft Office, etc?

  • Go to the Microsoft software page.
  • Select the link to the software you would like to obtain.
  • If it's your first time at onthehub.com, you'll need to create an account.

Changes to loan periods and renewals


There are a number of changes to loan periods starting Spring 2014. The sections below detail current loan periods and renewal policies.

For Saint Martin's faculty, staff and students

  • O'Grady books, CDs, cassettes and kits: full semester/term
  • O'Grady videos and media equipment: 6 days
  • Laptop computers: same day check out. The laptop must be returned by closing the same day it is checked out
  • Summit books: 6 weeks
  • Summit videos: 6 days
  • Interlibrary loan items: determined by the lending library, but typically 4 weeks
  • Reserve items: either 3 hours or 3 days depending on the faculty/class
  • Study/media rooms: 3 hours

  • There are no renewals for items checked out to students, staff and community members.
  • Faculty receive one auto-renewal for O'Grady Library items checked out to their records.
  • Summit items are not renewable.
  • Renewals can be requested for interlibrary loan items, but are not guaranteed and are completely dependent on the lending library.

Credit cards are now accepted


Need to pay a fine or pick up a print card? The O'Grady Library circulation desk now accepts Visa, Mastercard, American Express, and Discover cards.

New full-text journal packages and a new education database

As the O'Grady Library develops the new Saints Search system, we are also revamping much of the library's journal collection. Many of the print subscriptions have stopped, but you have more full-text electronic journals at your fingertips. New resources for Spring 2014 include:

  • New Orbis Cascade Alliance Springer Journal package with 600+ full-text journals (primarily sciences)
  • Project Muse Standard Package with 300+ full-text journals (primarily humanities)
  • Upgrade to Sage Premier 2014 with 240+ new full-text journals (social sciences)
  • BioOne Complete journals with 170+ full-text journals (sciences)
  • Duke University Press journal package with 80+ full-text journals (interdisciplinary)
  • Alexander Street Premium online videos with 23,000+ videos (interdisciplinary)
  • EBSCO Education Research Complete with 1400+ full-text journals included

I have a question, but I'm not sure who I should ask?

  • For immediate assistance during open hours, you can call the Circulation desk: (360) 486-8802 or Reference desk: (360) 486-8803
  • Or send us an email
  • Or chat with a librarian. The service is available 24 hours a day and 7 days a week!

How can I make an appointment for research help?

If you have a quick question about where to find a book or journal in the collection, stop by the information commons reference desk! Our excellent student staff at the desk can help you locate specific collections, books, videos and more.

For more detailed research assistance, you can complete a quick form to request an appointment.

How can I reserve a study room?


Study rooms can be reserved by calling the O'Grady circulation desk at 360-486-8802 or emailing the circulation staff at circulation@stmartin.edu. Check out period is 3 hours and can be extended if not reserved for other patrons. There is a 15 minute grace period, after which the study room can be checked out to another group.

I can't remember my ILLIAD password. Who can I contact for help?

Please call or stop by the O'Grady circulation desk for assistance.

Phone: (360) 486-8802

Why do I need to log in twice to request an item from Summit?

Because not all Summit libraries have switched to the new system, we have to use a method that is compatible with all of the Summit schools. This means a log in is required in Saints Search as well as after the Summit link. This issue is temporary and should only last until this December, when all Summit instituions will have converted.

Where can I find the status of my checked out items and requests.

  • Checked out and requested local or Summit items can be found from the My Account page in Saints Search. Note that you will need to sign in by clicking the link in the top right of the webpage.
  • For Illiad requests and checked out items, sign in to your Illiad Account, then select the appropriate option under the view tab on the left had side.

What is Summit?

Summit is a group of academic libraries in the Northwest that has an agreement where each individual school shares its collection with any other member school. This agreement provides Saint Martin's and every Summit institution with a vast array of material to which they would otherwise not have access. Items requested from Summit typically arrive within 3-5 business days.

What is Illiad

Illiad is the process by which we request items from libraries outside of the Summit system. It is synonymous with inter-library loan. Items from Illiad are sent entirely at the discretion of the lending library, and have no set timetable for arrival. Articles are typically sent electronically and can be accessed from your Illiad Account.