Documentation of a psychiatric/psychological disability
Students who are seeking support services from Saint Martins
University on the basis of a psychological/psychiatric
disability are required to submit documentation to verify eligibility.
Documentation of a psychological/psychiatric disability consists of a
written report, which includes a diagnosis and addresses specific
academic needs of the student. The cost and responsibility for providing
this professional evaluation shall be borne by the student
The following guidelines are provided in the interest of assuring
that the report is appropriate for documenting eligibility.
Documentation presented to the Office of Disability Support Services
will remain in a private confidential file in the Office of Disability
Support Services. The director of Disability Support Services is
available to consult with diagnosticians regarding these guidelines. The
- be prepared by a professional (e.g.
licensed psychiatrist or psychologist) qualified to
diagnose a psychiatric or psychological disorder.
comprehensive. The documentation should include a
diagnosis which is consistent with the diagnostic
criteria found in the American Psychological
Association: Diagnostic and Statistical Manual of Mental
Disorders, Fourth Edition (DSM-IV) or the DSM-IV-TR
(Text Revision) and how the disorder impacts the
student's functioning and education. Further assessment
by an appropriate professional may be required if
co-existing learning disabilities and other disabling
conditions are indicated.
The report should be on professional letterhead, signed by the
individual making the diagnosis, and include the following information:
How long the diagnostician has treated the student and the date of last
Instruments and/or procedures used to diagnose;
Current symptoms, which satisfy the DSM-IV or DSM-IV-TR criteria and the
approximate date of onset;
DSM-IV or DSM-IV-TR diagnosis;
Treatment being used (e.g. medication, counseling, etc);
How this disorder impacts the student in the postsecondary environment;
Diagnostician's name, title, license number, address, and phone number.
current. In most cases, this means within the past year.
Due to the nature of some psychological
and psychiatric disorders, updated
reports may be requested. Since
assessment constitutes the basis for
determining reasonable accommodation, it
is in a student's best interest to
provide recent and appropriate
documentation to serve as the basis for
decision-making about the student's need
for accommodations in an academically
clear and specific evidence , which identifies the
individual's present level of
functioning and how the student's
education may be impacted.
sufficient data to support
the particular academic adjustment(s)
requested. The documentation should
demonstrate the individual has a
disability in accordance with the
Americans with Disabilities Act (ADA)
and Section 504 of the Rehabilitation
Act of 1973. Requests, which are not
supported by documentation, may not be
approved without additional