This policy is generally used in academic institutions
for employers hiring students from campus.
The recruiting policies and guidelines of Saint Martin's University have
been developed to contribute to a positive and successful experience for
recruiters, students, and alumni. The Office of Career Services makes
facilities and services available to employers whose representatives
follow these guidelines in their recruiting efforts. We seek to support
the academic mission of the University and the staffing needs of
organizations in an environment of teamwork and cooperation. We are
eager to develop relationships with those recruiters who respect and
follow these policies.
Saint Martin's makes its facilities and services open only to employers
who do not discriminate on the basis of age, religion, disability,
ethnic background, national origin, gender, race, sexual orientation or
Release of student information
In general, Saint Martin's will not release to any third party, except
with the consent of the student, data pertaining to the student's
Requesting information on academic performance
An employer should feel free to seek information from an applicant about
his/her academic performance and to request a copy of the applicant's
grade transcript if that information is important to the hiring process.
Disclosure of company information
Employers using campus facilities for recruitment activities must
register with the Office of Career Services and provide complete
information concerning conditions of employment, including accurate and
clear information on methods of remuneration, within their organization.
Employers listing employment opportunities for posting anywhere on
campus should clearly disclose such conditions both in writing and when
speaking with candidates.
Saint Martin's University assumes that employers follow the
Fair Labor Standards Act (FLSA) when hiring unpaid interns. For general
information to help determine whether interns must be paid the minimum
wage and overtime under the FLSA for the services that they provide to
“for-profit” private sector employers, click
Fees as a condition of employment
In general, those employers requiring candidates to invest,
purchase supplies, or pay a fee as a condition of employment,
unless such fees are required in accordance with applicable
state and federal laws, may not use facilities or services of
the Saint Martin's University to recruit candidates.
Third party recruiters
Contract recruiters, search firms, resume referral firms, and employment
agencies may recruit on campus under the following conditions:
- All fees are employer paid.
- Information on the client or clients represented and
the types of positions for which the third party is
recruiting is disclosed to the staff of Career Services.
- Equal Employment Opportunity standards are followed.
- Under no circumstances can student information be
disclosed for other than recruiting purposes nor can it
be sold or provided to other entities.
Professional and ethical practices
Recruiters must work within a framework of professionally accepted
recruiting, interviewing, and selection techniques. Employment
professionals will refrain from practices that improperly influence and
affect job acceptances. Such practices may include special inducements
and undue time pressure to accept employment offers and encouragement of
revocation of another employment offer. Employment professionals will
strive to communicate decisions to candidates within the agreed-upon
time frame. For more information please visit the
Principles for Professional
Practice, a code adopted for employers and career services
professionals by the National
Association of Colleges and Employers.
Notification of recruitment results
Employers will strive to communicate recruitment decisions to career and
The Office of Career Services may need to be selective when determining
which employers may be represented at special events such as job fairs
or group information sessions. Decisions will be made in a fair and
equitable manner after considering factors such as these: space
availability; student interest in employer/industry; industry balance;
and employer position within its industry.